Account Monitor in Oracle Fusion General Ledger

 Account Monitor, one of the new feature introduced in Oracle Fusion Financials, provides Oracle Fusion General Ledger users with a tabulation of self-selected accounts and balances, with self-defined deviations from standards for those balances. The users can see anomalies against the thresholds that they define.

1. Navigation - General Accounting > General Accounting Dashboard

2.  View > Account Group > Create

 

3. Fill all the information and create the account group

4. Once Created It will appear on the dashboard

The amount appearing under month are drillable and we can drill down to the invoice/transaction level

1.      Click on the amount to drill down

1.      5. Further click the amount to drill to transaction level 

 

OTBI REPORTS

Oracle Transactional Business Intelligence (OTBI) is fully integrated with Fusion and requires no additional system or security configuration. Oracle Transactional Business Intelligence (OTBI) is ready for use and data is available for reporting. 

What OTBI subject areas you can access to create analyses is determined by your Fusion user role. When you run an OTBI analysis, what data you can see is automatically filtered based on your security profile. 

Oracle Cloud Reporting Overview:

OTBI is used to build reports:

1. Having transactional data - like invoices , payments, receipts etc

2. Adhoc reports

3. Dashboards and Infolets

4. For charts and graph outputs

5. flexible outputs.

Predefined subject areas to choose from:

Pillars for OTBI reports:

Steps to run:

1. Navigation - Report and Analytics>Analysis

2. Select the subject area for which you have to create the report:

3. Select the required columns from the subject area(you can edit/add/omit these columns any time after as well)

4.. After selecting columns, select the format in which you want data then click next:

5.Select the prompts ( which you want to keep as parameter), then click next:

6.Save your analysis in the required location:

7.Once the analysis is created go to report and analytics and navigate to the location where the report is saved to run it. Click on Edit to edit the analysis:

8.Click on prompts to make it as parameter :

9.Click under criteria and you can select multiple subject area to create some complex reports

10.Once the new subject area’s are selected drag and drops the columns to right side:

11.You can even write formulas( do calculations) to the columns

12.Once all the formatting and editions are done save the analysis

13.Your analysis is ready to be used and you can edit it anytime to accommodate any changes

ONE TIME PAYMENT FUNCTIONALITY IN ORACLE FUSION FINANCIALS

ONE TIME PAYMENT FUNCTIONALITY 

IN ORACLE FUSION FINANCIALS

What is One Time Payment (OTP):

The One Time Payment feature facilitates seamless processing of payments for transactions from third party external vendors. 

The feature allows transactions to be imported into payables from external systems such as payment requests using a predefined FBDI template. 

The payees and any bank account information for electronic payments are created automatically when transactions are imported into payables.

These payment requests are created with distributions and validated as part of the import process. 

This eliminates the need for manual intervention when importing payment requests from their external systems. 

Payment requests can be approved and updated, and attachments added. 

Separate payment runs can be processed for these transactions from the regular payments to suppliers.

One Time Payments are used to pay other parties without creating a Supplier, Supplier Address, Sites, Site Assignments.

Features:

1. Seamless processing of bulk payments

2. Import the payments from the FBDI(File based data import)

3. Payments for external system transactions.

4. Payments for the external vendors when client is not having procurement licenses.

Functionality and business value:

1. Import bulk payment requests through FBDI

2. Automatic creation of external parties, payees, bank accounts.

3. Touchless processing of the payments to non-suppliers.

4. Issue both electronic and check payments.

5. Review and approval of transactions.

Setups to enable this feature as this an opt-in feature:

1. Navigation - Functional setup manager>financials offerings>Payables>Manage common options for payables and procurement.

2. Roles - Accounts Payables Supervisor

                Accounts Payables Manager

Mandatory information for OTP setup:

1. Navigation - Functional setup manager>financials>Manage common options for Payables and Procurement.

2. Filling the below information related to liability and expense is important as payment request also defaults the code combinations for distributions from these columns as well.

Where to check for switched on OTP functionality:

1. Navigation - Payables>Invoices work area>Import Payment requests.

Steps to run:

1. Enter data in the FBDI template. Template can be downloaded from below link:

https://docs.oracle.com/en/cloud/saas/financials/r13-update18a/oefbf/Payables-Payment-Request-Import-308042716-fbdi-27.html

2. Enter column details:

2. Import the transactions. Run the processes from schedule processes:

3. Submit the payment requests for review and approval.

4. Invoice gets created with invoice type payment requests.

5. Payment of the invoices to be made.

OTP Limitations:

1. No standard invoice types like standard, Credit Memo, Debit Memo, and prepayment.

2. Invoices will be imported as ‘Validated’. So, header amount cannot be altered or edited.

3. AP/Supplier conversions will not be considered.

4. Payables to Project cycle – cost cannot be imported from payables invoices to Projects automatically.

5. Payables to Asset cycle – Assets cannot be created automatically from payables to fixed assets.